May 25, 2017

County Commission


Osage County Commission Meeting Minutes

May 25, 2017


The meeting was called to order by Presiding Commissioner Dudenhoeffer at 8:33 AM.

Meeting opened with the Pledge of Allegiance.

District 1 Commissioner John Glavin present.

District 2 Commissioner Larry Kliethermes present.

County Clerk Patrick Steele on duty.

Media was represented by Jerri Voss.

Present for all or part of the meeting were: Andrea Rice and Norbert Plassmeyer.

Approval of the Agenda:  Agenda was approved.

Minutes:  Minutes of meeting of May 23, 2017 and amended minutes of 5/18/17 were submitted and approved.

Bills and Communications:

Time sheets for review were approved for payroll processing.

Spotlight on Osage County, June 1, 2017 “Healing Horses Therapeutic Riding Program” at 140 Eagle Ridge Trail off CR 201 off of HWY 89 Spur at 5 to 6 PM.

Conflict of Interest Ordinance must be re-adopted by September 15, 2017.

Letter from Morrison Mayor Sam Birk about raising CR 275 was provided to the Commissioners.

Questions about the Bank Bid and correction. Presiding Commissioner wished to use an Osage County facility. The correction mentioned was not discussed.


Partner Readiness Evaluation Program (PREP) has been postponed to June 29, 2017.

Hazardous Mitigation Meeting is set for June 9, 2017.

Nominations for the MRPC Meeting deadline is June 26, 2017.

MRPC Dinner Meeting is scheduled in Salem for October 26, 2017. Details to be provided later.

Old Business:

Road and Bridge Items.

Titles for the two new trucks were provided to the Clerk to get titles in the County name.  Titles had not been signed by the County and were signed by Presiding Commissioner Dudenhoeffer.  One of the vehicles was from the state of Kansas and will need a Missouri Vehicle Inspection prior to titling it.

Plan for County Roads:  Not discussed.

Website:  No problems.

Luebbering Law Suit: Information was received that trial dates are set for Nov. 6-9, 2017 in Union, MO.

2017 Tax Support Committee: No new information.

Westphalia Road Issue:  No new information.

Agricultural Ready County Program Application:  No new information.

Health Care Consortium Statewide: No new information.We should hear from them by August.

New BRO Project, CR 531:  The contract with MoDOT for BRO B076(15) on CR 531 was presented for review and approval. The Commissioners and the County Clerk signed both copies of the document. A meeting with Bartlett and West Engineering has been set at the bridge site for May 30, 2017 at 2:30 PM. A copy of the approved minutes of the meeting will be attached to the contracts that will be mailed to MoDOT.

Rehagen Heating and Cooling: The cost of the work on the HVAC total cost was $3867.00 including wallboard repair.  Commissioners discussed having the water circulation problem fixed before installation of the water softener system.  Clerk Steele called and Jake Dorge will attend 5/30/17 meeting to give report and discuss the water line issues.

Prescription Monitoring Ordinance: Listed as Ordinance # 012017.

County Compensation Packages Committee:  No new information.

FEMA SEMA Follow-up: 


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Raising County Road 275: Raising the road over two feet in height will require a broader base that would require additional right of way.  It would have to be built up in layers and will require looking at the resulting change in flooding and an understanding of how floodwaters would recede. It will be an expensive measure and the cost must be known before committing to it.  Andrea Rice is still seeking information from other fire departments about similar problems.  A floodplain permit will also be required.

New Business: 

The Commissioners reviewed and approved the Variance for the Forbis property.  A motion should be made to formalize that variance. Andrea stated that she will complete the paperwork for the Commissioner’s signature.


Department Reports:

Andrea Rice had the Presiding Commissioner sign Birthday letters for the month.

She reported that she had received the signed service agreement with RCS.

Andrea Rice, who worked on the procurement policy, commented that it had not been distributed to all departments.

Andrea reported that the Blood Drive had 27 attend with 24 donating blood.

Andrea Rice also informed the Commissioners that the two sites that had been checked for high water marks Steve LePage were at 3.13 and 3.82 feet higher than the Base Flood Elevation.  A new high water mark will need to be set.

Andrea reported that she still gets calls and comments from people that they did not know that their property was located in the floodplain. She talked about finding a way to make owners aware of that fact-which could be handled by the Collector, Assessor, or the Recorder.  Deeds cannot be altered after they have been recorded.  Information could go on Assessors report or on tax invoices.  Assessor has one line open on the form that could say “Floodplain Property”.

            County Clerk Steele reported that his staff will be working on the Budget Amendment so that the process will be completed after his vacation.  He also noted that the August Election will only have one ballot type.   


Public Comments: 

            The funding of the TCS invoice was again a point of discussion. This is the bill that we do not know what department and line item needs to pay for this repair of lightning damage.  It was reported by someone to be the amount due for changes in the Insurance bill from 911. It was in fact, the bill for work done to the phone systems after the lightning strikes. The actual bill was the reduced insurance for coverage of volunteers with the 911 Department from Naught and Naught.

Other: Commissioner Kliethermes made the motion to appoint John Deeken to the EEZ and the GVEZ Board. Motion was seconded by Commissioner Glavin and carried with three ayes in the roll call vote. It was signed and will be faxed to MRPC.



With no further business, Commissioner Glavin made the motion to adjourn and it was seconded by Commissioner Kliethermes.  The meeting was adjourned at 10:35 A.M.









Dave Dudenhoeffer    

Presiding Commissioner


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