Osage County Commission Meeting Minutes
April 27, 2017
The meeting was called to order by Presiding Commissioner Dudenhoeffer at 8:30 AM.
Meeting opened with the Pledge of Allegiance.
District 1 Commissioner John Glavin present.
District 2 Commissioner Larry Kliethermes was present.
County Clerk Patrick Steele on duty.
Media was represented by Jerri Voss.
Present for all or part of the meeting were: Jerry Bryan, Randy Atkin, Debbie Mehmert, Andi Rice, and Theresa Walter
Approval of the Agenda: Combined Agenda for 4/25 and 4/27 was Approved.
Minutes: Minutes of Regular Meeting of April 20, 2017 were submitted and approved. No meeting was held on April 25th because of the Emergency Management Drill.
Bills and Communications:
Checks for approved invoices were signed by the Commissioners on 4/20/17. End of month checks were signed April 27, 2017.
April 28, 2017 is pay day for April.
Ameren Missouri Emergency Management Drill was held on April 25 and 26, 2017.
Road and Bridge Items.
Randy Atkin provided a report requested for the infrastructure Tax Proposal. It contained useful information about the amount of work required to maintain all the components of the County infrastructure-gravel roads, paved roads, ditches, road sides, culverts, box culverts, and bridges. He also provided information on what was under each of the grader operators. County Clerk Steele, Commissioner Kliethermes and Jerri Voss commented on the quality of the report. It will provide the basis for the next article on the tax extension proposal.
Randy explained his strategy in regards to creek gravel and white rock. He said that white rock is used to help build a firm base in treating pot holes as that material works better. Creek rock can be used on flat roads but it is not a free material. He stated that the quality of creek gravel is declining and that only 65% of what is removed is usable on the roads. He also explained that few companies still do chip and seal work-partly because of the cost of oil. Newer technologies provide better material.
Commissioners have advised Randy that they wish to meet with him to establish priorities.
County Clerk Steele reported that Randy had identified a problem with the R&B budget which did not include the requested $150,000 for new equipment purchases. We have talked several times with Randy about the need for replacing vehicles thinking that the money had been budgeted. It was always intended to be included, but got dropped from the budget in transferring from the Departmental Request Form into the general budget. It was missed because of the need to enter the cost of the lease purchase of two graders into the proper line item and the $150,000 was not added back into that figure. Clerk Steele reminded the Commissioners that there were several departments that needed to have budget amendments: OE, R&B, Sheriff, Assessor and may be others. Clerk Steele suggested that the Commission approve a motion to amend the budget to address these issues at a later date so that the Departments would have basis for proceeding with budgeted plans. The actual amendment process will take some time and may be completed in June. Commissioner Kliethermes made the motion and it was seconded by Commissioner Glavin and passed with three ayes in the roll call vote.
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County Clerk Steele and Road and Bridge Foreman Randy Atkin discussed the granting of a raise after 6 months’ probation. Steele researched the minutes for that 2012 Pay Scale for Road and Bridge and checked the Employee Manual and found no written record of such a proposal. Randy Atkin brought a copy of the amended R&B Procedural Manual which was amended in Nov. 14, 2013 which did include such a raise. With this information, Commissioner Glavin made the motion to approve the 6th month pay raise after probation with a
copy of the employee evaluation to be included with the personnel transaction form for approval by the Commission. Motion was seconded by Commissioner Kliethermes and was passed with three ayes in the roll call vote.
Plan for County Roads: Not discussed
Website: No problems.
Luebbering Law Suit: No new information.
2017 Tax Support Committee:
Westphalia Road Issue: No new information.
Agricultural Ready County Program Application: No new information.
Health Care Consortium Statewide:
Senior Citizen Award Nomination: A proclamation will be presented here to Lucy Brenner on 5/9/2017.
New BRO Project, CR 531: Have not heard from Kelly Wilson of MoDOT yet.
Rehagen Heating and Cooling: All should be working today on investigated the problems today.
Prescription Monitoring Ordinance: To be acted upon at the May 9, 2017 meeting.
Advertisements and letters to financial institutions were provided to the Commissioners. The ads will run May 10, 17, and 24 and the closing date is June 5, 2017 at 5 PM.
Andi Rice commented on the need for incentives included in employee compensation package. She also suggested that other forms of recognition should be put in place to recognize employees. An employee of the Month gets a special parking spot for the month; Certificates for major accomplishments and anniversaries; other forms of special recognition. She again commented that county policy on salary should be included in the manual so that employees had some idea of what to expect. She also agreed that a committee should be established to start working on salary and compensation interests. Commissioner Kliethermes made the motion to establish a committee of department heads and elected officials to make a recommendation to the Commission on County Compensation Policies. Motion was seconded by Commissioner Glavin and was passed with three ayes in the roll call vote.
Jerry Bryan asked several questions of the Commissioners and stayed through most of the meeting. He has only been at a few meetings over the last 6 months.
Commissioner Kliethermes read a statement to be included in the minutes. “It has come to the attention of the Commission that even though the commission decided that on Good Friday all employees of the county who wished to take off should use their comp time or vacation, some elected to take off and report eight hours worked.
Even though it is hard to prove just who these employees are who decided to make their own decision, I find this to be very unfair to the employees who took comp time, vacation or stayed and worked the entire day.
This is not working together for the betterment of the County.
Presiding Commissioner Dudenhoeffer discussed the need for the County to reappoint members to different MRPC Committees. The investment into GVEZ from Osage County was approved for this year and agreement was signed. County Clerk Steele was asked to mail responses to those indicated.
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With no further business, Commissioner Glavin made the motion to adjourn and it was seconded by Commissioner Kliethermes. The meeting was adjourned at 10:54 A.M.
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